Position: Accounting/Data Processing Technician

Supervisor: Director of Fiscal Services

General Job Description: Assist Payroll, Accounts Payable with payroll and accounts payable related tasks. Conduct routine inventory district wide and compile fixed asset data in the system. Assist end users with IVision web portal access and email account setup.

Essential Duties and Responsibilities – Essential duties may include, but are not limited to the following:

1. Assist with processing payroll runs, vouchers, and printing paper payroll checks.
2. Assist with posting AP vouchers, printing AP checks and generate reports.
3. Post direct deposit pay stubs to the web portal.
4. Generate cafeteria plan reports for third-party administrator in preparation for open/switch enrollment period.
5. Participate in EOY rollover project.
6. Add deduction information of a new vendor for garnishment in the payroll system.
7. Update tax tables, educational retirement, NM Retiree Health Care, and NMPSIA rates in the payroll system.
8. Reset password for district employees to access email account and web portal.
9. Setup account for new users to access iVision workflow and web portal.
10. Upload W-2s in the web portal for employees to review and download.
11. Schedule Inventory in the fall/spring.
12. Create Fixed Assets listing and folders
13. Scan property code and upload fixed assets into iVision.
14. Troubleshoot with BMI.
15. Generate Fixed Assets Missing Reports.
16. Update all fixed assets, this include missing/transfer/obsolete items in the system.
17. Import fixed assets from accounts payable to general fixed assets module.
18. Other assigned duties.

 Qualification Requirements:

• High School Diploma or GED equivalency. Post-secondary studies in bookkeeping, accounting, administrative assistant and computer technology preferred.
• Knowledge of basic office procedures, methods, and computer equipment.
• Knowledge of basic principles, capabilities, and operations of computer system.
• Knowledge of basic inventory and fixed assets.
• Knowledge of basic accounting, payroll, and accounts payable.
• Demonstrate effective and stable interpersonal relationship with the public and staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. Work after hours may be required.

Terms of Employment: Salary and work calendar established yearly by the district.

All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF).

All applicants must upload copies of official transcripts or evaluations of foreign transcripts from all accredited colleges/universities attended by you for review in order to be consider for this position.

Three letters of reference written within the last twelve months (one must be from current supervisor). If this is not appropriate due to one’s employment status, please contact GMCS Personnel Office at (505) 721-1000.