DATA ENTRY ASSISTANT
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TITLE: Data Entry Assistant
CLASSIFICATION: Secretarial
DEPARTMENT: Business Services
WORK HOURS: 8.0 hours per day – 40 hours per work week
CONTRACT LENGTH: 246 days
SALARY: Student Support Secretary Salary Schedule Level 4
GMCS employees: Transfer Request Form needs to be signed by supervisor and uploaded to your application.
To perform data entries in support of assigned Business Services function; to develop and input data into required progrmas; to assist and provide data information; and to assist in all data entry activities
Qualification Requirements:
To illustrate the minimum requirements of the job. The evaluation for this position will demonstrate the employee's ability to meet or exceed the minimum requirements of the job.
Experience: Some clerical and/or data experience, additional experience with customer service and/or training in spreadsheet based computer programs is desired.
Education: Equivalent to completion of the twelfth grade
ESSENTIAL FUNCTIONS: Essential duties may include, but are not limited to the following:
- Maintain student demographics database, other related databases or programs by entering data and necessary codes from source documents, backing up related databases and updating user accounts
- Prepares necessary reports and documents related to Student Teacher Accountability Reporting System (STARS)
- Prepares, review and sorts documents; identifies and interprets data to be entered; compiles, sorts and verifies accuracy of data to be entered; retention and archiving of received data and source documents
- Contacts secretaries to resolve questions, inconsistencies, or missing data on source documents; makes necessary corrections to information entered in all related programs to ensure integrity of data
- Reviews error reports, enters corrections, updates databases with corrected data and verifies corrected data entry is accurate to ensure data integrity
- Responds to inquiries regarding data, including providing support to staff on data entry
- Responds to internal and external records requests related to STARS data
- Complies and distributes necessary communication documents for distribution
- Other duties as assigned
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